Budget-Building for Grantwriters

THE "TOTAL-VALUE" FRAMEWORK FOR CRAFTING AN UNBEATABLE PROJECT BUDGET - EVERY TIME | taught by Maryn Boess

Course description

This is an anytime, anywhere online video training! As soon as you enroll, you will have instant access to the recorded training and can watch from any Internet-connected device, on your own schedule, as often as you like.

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Budget-Building for Grantwriters:

The "Total-Value" Framework for Crafting

an Unbeatable Project Budget - Every Time

At the heart of every mission-driven grant proposal stands a mission-driven budget. A good budget provides an honest, complete, and clear picture of the total value of all the resources necessary to perform the proposed work. It also stands as an invaluable management and evaluation tool when it comes to running the grant-funded program.

So … how do we get there from here?

That’s the question we’ll explore in this down-to-earth, myth-busting session.

  • You’ll learn and practice how to take "total value” approach to budget-building, to clearly and compellingly show the value of everything it takes to do our work successfully.

  • You'll learn why you should never plan your proposal budget using the form the grantmaker gives you … and what you can use instead.

  • Working with a real-life scenario, we’ll make our way through each of the six major budget categories … looking at the key issues and challenges you can expect to run into in each one.

  • You’ll have the chance to whip out your calculator and try your own hand at thinking through some of the situations in our real-life scenario - some are pretty tricky!

  • You’ll get a behind-the-scenes view of how grantmakers evaluate your proposal budget – and what your budget tells them about your organization.

  • And we’ll clear away the confusion around value of volunteer time, accounting for “match,” handling administrative/indirect costs, and other perennially perplexing budget issues.

BONUS: In this session, you’ll be introduced to GrantsMagic U’s exclusive Master Budget Planning Checklist and Worksheet, a powerful planning tool to help make sure you’re crafting a budget that is comprehensive, realistic, and bullet-proof—and that will work for you, your organization, and your grantmaking partners.


Curriculum:

VIDEO 1 (runtime: 20 min.)

  • Frameworks: The Grantsmanship Gameboard and the Mission-Centered Budget
  • ... Rule 1: Know Yourself - Connecting Purpose and Planning
  • ... Rule 2: Build True Partnerships - Collaborating for Success
  • ... Rule 3: Plan, Plan, Plan, Plan! - Building Your Master Proposal Blueprint
  • ... Rule 4: Know Your Funder - Research and Relationships
  • ... Rule 5: Create a Winning Proposal - Putting It All Together, On Paper or Online
  • ... Rule 6: The Rule of Common Sense!
  • Frameworks: The Bottom-Up Logic Model and the Project Budget
  • Frameworks: The Hierarchy of Budgets - Organizational, Program, Project, Proposal

VIDEO 2 (runtime: 25 min. - allow extra time for hands-on exercises)

  • The Master Budget Planning Checklist and Worksheet: Our First Look
  • Baking Cookies: An Analogy for "Total-Value" Thinking
  • Our "Total Value" Planning Worksheet - The Basic Pieces and How They Work Together
  • ... Example: A Post-Hole Digger
  • ... Example: A Volunteer Maxillofacial Surgeon
  • Valuing Volunteer Time: Three Options I Do NOT Recommend, and What To Do Instead
  • ... Independent Sector's "Value of Volunteer Time": The Truth Behind the Number
  • ... Fair Market Value and the Bureau of Labor Statistics
  • ... The Financial Accounting Standards Board Weighs In
  • Why Does "Total Value" Matter? - A Side-By-Side Comparison
  • Our "Total Value" Planning Tool ... The Detailed Version

VIDEO 3 (runtime: 24 min. - allow extra time for hands-on exercises)

  • Our Real-Life Working Scenario: Let's Put On a Play!
  • Practicing Our Total-Value Approach, One Budget Category at a Time
  • ... A. Salaries ... Plus Two Do-It-Yourself Examples
  • ... B. Employee-Related Expenses
  • ... C. Contractual Services ... Plus a Do-It-Yourself Example
  • ... D. Space Costs... Plus A Do-It-Yourself Example

VIDEO 4 (runtime: 25 min.)

  • Practicing Our Total-Value Approach, continued:
  • ... E. Equipment: Rental, Lease or Purchase
  • ... F. Materials and Supplies
  • ... G. Travel
  • ... H. Building Costs
  • ... I. Other
  • What Else Do You Need to Know About the Total-Value Budget?
  • ... The ABC = 123 Model: Matching Budget and Narrative and Why It Matters
  • Direct and "Indirect" Costs - Definitions: Back to Our Chocolate Chip Cookies!
  • Where Do "Indirect" Costs Go on Your Budget Worksheet?
  • Working with a Funder's "Indirect" Cost Cap

VIDEO 5 (runtime: 16 min.)

  • Your Proposal Budget: Why Planning with the Funder's Budget Form Doesn't Work - and What to Do Instead
  • ... Common Grant Application Budget "Guidance": Two examples
  • A Few More Considerations:
  • ... Match: Why It Matters
  • ... Under-Budgeting/Over-Budgeting
  • ... "Money In, Money Out"
  • ... Cost Increases Over Time
  • ... "Indirect" Costs: One More Look
  • How It All Lines Up
  • Putting It Into Practice: Your Quick-Win and High-Leverage Action Steps

Reviews (3)

I think the main course title needs to incorporate the words "total value" grant budget.

by Robin Gore
Great information! Very organized and logical step-by-step approach to planning and crafting a "total value" grant budget.

Informative, insightful and delightful

by Emily Anderson
Maryn is deliberate and methodical in her teaching. She provides great examples of budget-planning practices to put into use. The pictures and charts she provides are very helpful, and her teaching is clear. She also urges her viewers to e-mail her at any time if there are more questions. And although this is an online course, her genuine teaching style gives me courage to (one day) put this knowledge into use in a program support or development position.

Budget-Building Made Simple!

by Kathleen Weinberg
This course really makes the idea of budget-planning simple and straight-forward. The tools are great! I struggle with defining and quantifying in-kind resources and Maryn gives very straight forward explanations on these subjects. I love the emphasis on showing the full value of a program and being able to share this with funders. I work with young, start-up agencies and I can't wait to use these tools as I work with the boards and executive directors to more clearly develop their program budgets. This is a very worthwhile course! I highly recommend it.

I think the main course title needs to incorporate the words "total value" grant budget.

by Robin Gore
Great information! Very organized and logical step-by-step approach to planning and crafting a "total value" grant budget.

Informative, insightful and delightful

by Emily Anderson
Maryn is deliberate and methodical in her teaching. She provides great examples of budget-planning practices to put into use. The pictures and charts she provides are very helpful, and her teaching is clear. She also urges her viewers to e-mail her at any time if there are more questions. And although this is an online course, her genuine teaching style gives me courage to (one day) put this knowledge into use in a program support or development position.

Budget-Building Made Simple!

by Kathleen Weinberg
This course really makes the idea of budget-planning simple and straight-forward. The tools are great! I struggle with defining and quantifying in-kind resources and Maryn gives very straight forward explanations on these subjects. I love the emphasis on showing the full value of a program and being able to share this with funders. I work with young, start-up agencies and I can't wait to use these tools as I work with the boards and executive directors to more clearly develop their program budgets. This is a very worthwhile course! I highly recommend it.
Maryn Boess
Maryn Boess
Your Ultimate Grants Guide

Maryn Boess is a veteran nonprofit professional, social entrepreneur, and leader in capacity-building and grantsmanship training.

Over her 20+-year career in the nonprofit world, Maryn has been an on-staff program developer and grantwriter; an independent grants consultant; a grants project manager; a grants trainer; a grants reviewer, author, speaker, mentor and coach; and - yes - for the past 9 years, even a grantmaker.

Maryn’s grant proposals won more than $42 million for her clients in a single ten-year period. Since 2000 she has created a portfolio of high-quality, low-cost grants information tools, resources, and workshops shared by thousands of nonprofits nationwide. For the past nine years Maryn has also been “in the grantmaker’s chair," managing up to $2 million annually in grantmaking for K-12 education in the Southwest.

A resident of the Pacific Northwest, Maryn travels nationally to offer her workshops on practical strategies for healthy, successful grantseeking. GrantsMagic U, launched in fall 2015, is the "virtual academy" she created to make her extensive portfolio of practical and inspiring trainings on successful grantsmanship available (and affordable!) for anyone, anytime, anywhere.

Every hour of GrantsMagic U training qualifies as 1 credit toward CFRE and GPC continuing-education and certification requirements.